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Our Capabilities
Besides Quick Copy, GRS offers many graphics services. Many customers have a project that is beyond basic black and white. We collaborate with customers to design projects with maximum impact for minimum cost. Our expertise gets the project done quickly from start to finish.
GRS has digital color printers for small runs of quality color work and offset presses for larger quantities of multi-colored documents. We have a high-speed digital production printer and various binding processes available, from spiral binding to shrink-wrapping.
We will work with our customers to find the most cost effective way to complete their project within their budget and timeline. And if we can’t do it, then we have vendor contacts in the community that will give us the best price available. Contact us if you have a need to copy or print. We are here to serve and save our customers money.
Some Policies
The department that generates a print shop request is responsible for the work. In other words, it will be assumed that all necessary clearances have been obtained by the requestor when material is submitted to the print shop.
Individuals or departments are responsible for:
• Proofreading final copy prior to printing.
• Furnishing a complete working dummy for design, printing and binding.
• Providing a completed work order
• Obtaining copyright permission when reproduced material bears a copyright
• submitting clean, reproducible originals
Priority
Printing priority is assigned in two ways: first-come, first-served basis or a determination of the impact of the printed material.
We ask that you consider that during peak printing periods requests must be prioritized. As you arrange you work calendars and plan events, be aware of the lead time required to have printed materials prepared in time to meet your objectives.
Quick Copy Service
Quick Copy
is determined as on-demand reproduction of 10 to 300 copies of an original. GRS now offers online job submission which provides same day service if needed. Reproduction time varies based on priority and workload. At times, the request can be given immediate attention or may be started the next day.
Collating and stapling
can be done for up to 200 copies of no more than 10 pages per document on the fast-service basis. When the requirement exceeds 200 copies of 10 pages, the document will take longer and moves into the category of normal printing.
Keep these Quick Copy Guidelines in mind:
• daily from 8:30 a.m. to 3:30 p.m.
• maximum of 300 copies of any original
• each printed side of a sheet of paper constitutes and original,
• 200 copies of a collate and staple job, with less than 10 originals.
• 20# bond only
Guidelines
If you are submitting a file for us to print, it must conform to the following guidelines:
Image Ready. Image-ready is a defined file that will generate a single plate for each unique color of each page or signature in the document. Each plate must contain system-generated crop and register marks, ink color name by Pantone Matching System number and document or signature page number.
Supported Programs and file types. Included here is a list of supported programs and file types. Software changes, so please call before sending your file.
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Supported Programs
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PC
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Mac
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Operating systems
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98, 2000, xp
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9.x, 10.x
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Adobe Acrobat
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5, 6 Pro
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5, 6 Pro
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Adobe Pagemaker
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6.5, 7
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6.5, 7
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Adobe InDesign
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1.5, 2
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1.5, 2, CS
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QuarkXpress
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4.1
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Microsoft Publisher
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2000, XP
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Adobe Illustrator
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7, 10
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8, 10, CS
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Adobe Photoshop
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6, 7
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6, 7, CS
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Freehand
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9, 10
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Vector Graphics-logos, spot colors - Use Adobe Illustrator, Corel Draw– EPS, AI
Bitmap Graphics-photographs - Use Adobe Photoshop – PSD, EPS, TIF, JPG
Fonts - We carry a wide selection, but if you have included a specialty font in your document it is best to send it with the job
Supported Media
Zip, 100 & 250
CD, DVD
Floppy
E-mail attachment
Page Size. Must be set to finished page size. Bleed copy must extend beyond page border by at least 1/8”.
Graphics. Linked, not embedded. A copy of each graphic must be included with your file.
Fonts. Include a copy of all fonts used in the document including fonts used in linked graphics.
Color Separations. All document components (text/graphics/fills/rules, etc.) must be prepared for the color mode in which the program order will be printed: CMYK, Spot-color or Grayscale. Spot-colors must be identified by PMS number.
PDF files: PDF must (1) be created from documents conforming to all of the preceding preparation requirements, (2) have no security components, (3) be sent color composite and (4) be Acrobat 4.0 or higher compatible.
Bitmap Images: 300 dpi, Adobe Photoshop TIFF, EPS, or PSD files. File size should be at least 100% of reproduction size containing 300 pixels per inch wide and 300 pixels per inch tall. Do not use re-purposed graphics.
Contact Information: Each file must be submitted including the name, phone number, fax number and e-mail address of the original document creator.
Original Artwork: do not send your only copy of a photograph or other artwork. We will not accept responsibility for their return.
If you haven't discovered it yet, printers and graphic designers speak their own language. Unfortunately, if you want to communicate effectively with these professionals, you will have to learn their language. As a person who deals with printing purchases, failure to learn this language will eventually cost you and your department time and money.
The easiest way to avoid problems, would probably be to hire a graphic designer (Yes, we're available) or an advertising agency to handle these issues for you, but experience shows that more and more clients want to handle jobs on their own. In that spirit, we have assembled this printing survival guide. Learn the information. Use it. Save yourself and your print provider (us!) a lot of headaches.
Artwork -
The finished composition or the graphical elements used in printing or electronic publishing.
AA -
Authors Alterations, changes other than corrections, made by a client after the proofing process has begun. AAs are usually charged to a client as billable time.
Binding -
The process of attaching loose sheets of paper into a book or other multipage document.
Burn -
To expose light sensitive media to light. i.e. Burning a negative; burning a printing plate; or burning a CD.
Camera Ready -
Type and/or artwork that has been pasted into position to be photographed for plate ready film. SPECIAL NOTE: Most printers prefer digital files over camera ready artwork.
CMYK -
The acronym for the four process color inks: Cyan, Magenta, Yellow and Black.
Color Separation -
Literally separating the areas of a piece to be printed into its component spot and process ink colors. Each color to be printed must have its own printing plate.
Copyright (©) -
A group of legal rights granted to the author or creator of written or visual work. All work appearing with the © symbol or the word "copyright" is protected by its creator or his heirs. For more information, contact your attorney.
Desktop Publishing -
A process for creating camera ready and plate ready artwork on a personal computer. Though once in vogue, this term is now usually associated with low end, less professional design.
Digital Imaging -
The process of creating a digital copy of an illustrated or photographic image.
Digital Printing -
A system of printing, which involves linking printing presses and computers, bypassing the traditional route of making printing plates.
Dot Gain -
A phenomenon, which occurs when wet ink comes in contact with paper. As the halftone dots are applied to the paper, the wet ink spreads, causing the dots to increase in size and halftones to appear darker. A number of factors affect dot gain.
Electronic Publishing -
A process by which information is created and/ or distributed in electronic or magnetic formats. (i.e. CD ROM or web.) The usage of this term has expanded to include digitally created designs that are reproduced on conventional printing presses.
EPS (EPSF) -
Encapsulated Postscript File. A vector based, computer graphics file format developed by Adobe Systems. EPS is the preferred format for many computer illustrations, because of its efficient use of memory and fine color control.
GIF -
An eight bit (256 colors or shades of grey) or less computer file format. Though commonly used in web sites, GIF files are almost never used for professional printing.
Halftone -
A reproduction of a continuous tone image (i.e. a photograph or painting) using fine dots of varying size and spacing to reproduce the shades and textures of the original.
Imagesetter -
A high resolution device that prints directly to plate ready film.
Imposition -
The process of positioning multiple pages on a flat sheet of paper to be printed at one time.
JPEG-
Joint Photographic Electronic Group. - A common standard for compressing image data for electronic delivery (CD ROM Digital Cameras or Web). JPEG is not commonly used in printing because of data loss which leads to degraded images.
Leading -
The space, measured in points, between consecutive lines of type. (Originally from the strips of lead placed between lines of hot type.)
Offset Printing (Offset lithography) -
Currently the most common commercial printing method, in which ink is offset from the printing plate to a rubber roller then to paper.
PDF (Portable Document File) -
A proprietary format developed by Adobe Systems for the transfer of designs across multiple computer platforms.
Perfect Binding -
A book binding process where pages are glued together and directly to the cover of the book.
PhotoCopy -
A mechanical printing process that uses a light sensitive printing element, electrostatic toner and a heating element to fuse the toner to the paper.
Pica -
A unit of measurement equal to twelve (12) points or one sixth (1/6) of an inch. Used by designers and other graphics professional for its precision.
Pixel -
A picture element or dot describing a single color. Many pixels together create an image on your screen.
Pixel Depth -
The amount of data used to describe each colored dot on the computer screen. i.e. Monochrome is 1 bit deep. Greyscale is 8 bits deep. RGB is 24 bits deep. Images to be printed as CMYK separation should be 32 bits deep.
Plate Ready Film -
Final photographic film or other artwork used to "burn" printing plates. No additional paste-up or stripping should be required if artwork is actually plate ready.
PMS color (Pantone Matching System) -
A proprietary color system for choosing and matching specific spot and process colors.
PrePress -
The various printing related services, performed before ink is actually put on the printing press. (i.e. stripping, scanning, color separating, etc. . .)
Printing -
The process of applying ink to paper.
Process Color -
The mechanical process of reproducing a full color image with the three primary subtractive color inks (CMYK/ Cyan, Magenta, Yellow and Black) and black. When viewed under a loupe, the individual color halftone dots can be seen in a process color image.
Registration -
The quality of alignment of the different colored inks as they are applied to paper. (i.e. If the inks can be seen to overlap improperly or to leave white gaps on the page, the printing is said to be "out of registration" or "poorly registered".)
RGB -
Red Green Blue, the colors used by a computer monitor to create color images on the screen.
Saddle Stitch -
A book binding process where pages are stapled together through the spine of the book. Traditionally performed on V shaped saddle.
Sans Serif -
A type face that has no tails or curled points (serifs) at the ends.
Score -
To imprint a crease. It is preferable to score heavy paper before folding it, in order to avoid cracking.
Script -
A type face that mimics the appearance of hand written text.
Serif -
The curls and points that appear as adornments on some type faces.
Signature (Sig) -
All pages of a book or other bound print job, to be printed on a single pass through a printing press. On small presses 2 pages, on larger presses always a number divisible by 4 or 8 pages. (Bound pages are always in groups divisible by four, 2 outside and 2 inside pages.)
Spot Color -
Single colors applied to printing when process color is not necessary (i.e. one, two and three color printing), or when process colors need to be augmented (i.e. a fluorescent pink headline or a metallic tint).
Thermography -
A printing process that results in raised type similar to engraved printing.
TIFF -
Tagged Image File Format, a bitmapped file format used for the reproduction of continuous tone images such as photographs and illustrations.
Trapping -
The process of closing gaps between different color inks as they appear on the printed page. Trapping color is achieved by use of chokes and spreads.
Vector Graphics -
Any of a number of graphics formats including EPS(F) and DXF which describe objects on the screen not as colored pixels but as mathematically defined shapes. Vector graphics can be rescaled to any size without any effect to file size. Typically, vector graphics occupy less disk space than their bitmapped (rasterized) counterparts.
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Microsoft Publisher Tips
Banishing unwanted frames
When selecting a text or table frame and pressing the Delete key, only the character just before the insertion point marker is deleted. But holding down the Ctrl key while pressing Delete, zaps the lot.
Cutting & Pasting alternative
Tired of cutting and pasting objects? Instead of pressing Ctrl+C and Ctrl+V, try this: Select an item ... hold down the Ctrl key, and drag it to where you'd like. Instead of moving the original, you'll drag a new copy instead.
Drawing Shapes
Drawing multiple shapes normally requires selecting the tool each time. However, there's a way to keep the tool selection active. Using the right mouse button to select the tool in Version 2.0 keeps the selected tool active. In Versions 3.0 & 97 holding down the Control key while you select the tool, has the same effect. All versions: when finished with the tool, simply click the Selection or another tool of you're choice.
Font Formatting
Highlight some text that you want to change the font. Press Ctrl-Shift-F. Press the down or up arrows keys to find the desired font, then press Enter to select the highlighted font.
Formatting
After formatting a block of text, instead of formatting the next block, try using the Format Painter tool instead. To do so, select a block of text that's already been formatted .... Click the Format Painter button .... Select a block of text you want to look like the one that's been formatted. The Format Painter will use the same information for the new block, including font, color, size, style, border, etc.
Format Painter
To format multiple objects, double-click the Format Painter. It will stay selected after you paint the first selection, enabling you to apply the selected format to other objects. You may also access this feature by right clicking. After selecting the first object with the right mouse button, a pop-up menu where you can select *Pick Up Formatting* will appear. Select the object using the right mouse button, and choose *Apply Formatting*. You can use the Format Painter on all objects including: frames, lines, shapes, and tables.
Inserting a new page
To insert a new page after the currently displayed page, a simple Ctrl-Shift-N will do the trick.
One step copy formatting to multiple objects
Select the object that contains the formatting to be copied, then click Format Painter. Use the Format Painter pointer to draw a box around the multiple items you need to format. Formatting is applied to selected items.
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