Important Coronavirus Updates - 4/3/2020

All VCOE in-person classes are cancelled through the remainder of the school year. In light of our current situation, instruction has moved to a Distance Learning model, primarily through Google Classroom and Hangouts Meet.  Classes already using the Canvas online platform will continue to do so. 

As our instructors transition instruction to online platforms, we want to assure you we will continue to provide Career Education through the end of the school year.  Instructors will be assigning grades and students will be earning credits.  Students need to participate in Distance Learning, and we ask students and/or parents to notify instructors and/or our CEC Counselor Shayn Foley if there are any issues in accessing coursework or instruction.  

Thanks to all of you for doing our part in preventing the spread of the novel coronavirus in our communities.


Online Teacher Resources


Guidance & Resources for Teachers, Distance Learning

Staff meetings are being held March 23, 24, and 30 to provide direction to teachers.  Please check your email often and watch for an invitation to a Zoom meeting.

Training sessions:  Trainings are scheduled for the weeks of March 23 and March 30 in support of ensuring teachers are able to deliver instruction.  Visit our webpage with teacher resources to view the calendar.  Click on the calendar event for information on joining the zoom training. 

Training resources:  Visit our webpage with teacher resources in support of distance learning.  Platforms include Zoom, Canvas, and Google sites, hangout, and classroom.  This page continues to be updated daily. 

Devices:  Teachers who need devices should email Jenna Sapp and Marty McGrady per email directions; we will be distributing laptops as needed by appointment on Monday, March 23.  Please note, to ensure social distancing and the safety of all employees, the office is closed to teachers at this time.  

Instructional Delivery:  Teachers should plan to deliver distance learning instruction during normal class hours.  

We are in the process of identifying simulation activities in support of current internships and hands-on project-based learning. 

Setting up Google ClassroomBe sure to use your account!  All districts have safeguards in place to ensure students are only communicating with others within the organization.  Thus, students must use their email to communicate and access your google classrooms.  Your google classrooms must be set up using to allow teachers and students to interface.  Students will not be able to access vcoe google classrooms using their district google accounts.

Communicating with Students: Teachers should use VCOE email and Q Communication to communicate with students.  Teachers should avoid using personal cell phones for text messaging.  We are working to institutionalize the use of the Remind app to provide for text message communication.  As we work through putting new systems in place, teachers may use Q Communication to send messages. Click here for directions to use Q Communication.


FAQ (Frequently Asked Questions)

1. May I have a guest speaker in my zoom class session?

2. Do I need to take attendance?

In the moment, all student attendance records are being prepopulated to indicate state emergency.  However, at this time we ask you to please maintain records of who joins class sessions, by date.  

3. Will students be earning credits for my course?

At this time, the plan is to issue credits for all coursework. 

4. Do I count Distance Learning activities toward student grades?

This topic is on hold until we have more information about student access to devices and internet.  

5. Do students need to make up internship hours?

Internship hours will be handled on a program-by-program basis.  

6. Will my students earn articulation credit for a course that has an articulation agreement with a community college course?

This is an ever-changing situation and we will post more information as it becomes available. If you are a teacher with an articulation agreement in place, please direct inquiries to  A consideration will be to align distance learning content with the distance learning taking place at the community college to the extent possible.

7.  May I give students laptops and other equipment from my classroom so they may work on projects at home?

Teachers should not give students any items for use at home.  This is to ensure equity and access for all students, the safety of students, and the inventory of VCOE equipment items.  As situations and conditions change we may update this information.

8. What if a student wants to drop a class?

The current policy when a student is in danger of being dropped from a class due to attendance or behavior or grade issues, is for the teacher first to provide adequate warning and makes provisions for student to correct the situation.  This includes notifying a parent, and working with the counselor to ensure the home district is aware of any issue, to provide corrective support.  All efforts and communication should be documented in Q SIS as Student Visits.  After appropriate measures have been taken, the process to drop a student is as follows.   This process also may be used when a student requests to be dropped from a class.  Note, B teachers should check with individual school sites to ensure they are following site protocol.

     a. The teacher contacts the parent, and the situation is discussed; pending the outcome:

     b. The teacher documents the parent contact in Q SIS as a Student Visit;

     c. The teacher emails/communicates the drop information to an administrator, and the administrator notifies both the CEC Counselor and the CEC Student Services Technician; 

     d. The Student Services Technician initiates a Home Notice; the CEC Counselor notifies the home school.

8. What is the state's recommendation about Distance Learning and the role of educators during this State of Emergency?

Teachers may read the guidance from the State of California on Covid-19 guidance for K-12 schools and providing Distance Learning here.

Additional information on guidance specifically related to the physical closure of schools and Distance Learning may be found here:

For the purpose of this guidance, “distance learning” means instruction in which the student and instructor are in different locations. This may include interacting through the use of computer and communications technology, as well as delivering instruction and check-in time with their teacher. Distance learning may include video or audio instruction in which the primary mode of communication between the student and instructor is on-line interaction, instructional television, video, telecourses, or other instruction that relies on computer or communications technology. It may also include the use of print materials incorporating assignments that are the subject of written or oral feedback.


Attendance Procedures, Through May 1

 All class attendance codes have been updated to Health Department Mandate through May 1.

Teachers have access to their attendance for internship, canvas and/or distance learning attendance entry.  Teachers should add/update the day's attendance codes and submit.

Field Trips

Cancellations due to Social Distancing:

Field trips for current year are cancelled through May 1.  May/June trips will be cancelled effective March 30 pending communication with VCOE Jenna Sapp.  Any teacher with a trip scheduled from May 4 through end of year needs to contact Jenna Sapp no later than Friday, March 27, to maintain a May/June scheduled bus.  All May/June trips will be cancelled effective March 30 if a specific request is not made to maintain the trip.

Updated, Friday, March 20.

Employee Assistance is Available

Couseling and resources are available to support teachers.  The VCOE Employee Assistance Program provides services for you.




Teacher Evaluations

For teacher evaluation information and paperwork click here



Upcoming Events

Current events have been cancelled.  Please check back for 2020-2021 school year events.



Work-Based Learning

INTERNSHIPS - Forms provided by Ventura County JPA (Joint Powers Authority); please check with your district regarding use of these forms.  VCOE Risk Management is working in support of internship paperwork that may be used for all districts, forthcoming December 2019.

ACCEPTABLE ACTIVITIES - Please refer to this list regarding "Red Light / Green Light / Yellow Light" activities

Career Connection Data

Career Connection Data click here

Administrative Services CenterVCOE Administrative Services Center 
5189 Verdugo Way • Camarillo, CA 93012
Phone: 805-383-1900 • Fax: 805-383-1908

Map & Directions  
Conference and Educational Services CenterVCOE Conference and Educational Services Center
5100 Adolfo Road • Camarillo, CA 93012
Phone: 805-383-1900 • Fax: 805-437-1305

Map & Directions